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Whistleblowing Policy

Royal Roads University Policy

Policy Number: 
B1220
First implemented: 
November 15, 2005
Approved By: 
Board of Governors
Office of Oversight: 
VP & CFO

Board Policy Statement

The Board of Governors, having the responsibility for the management and control of the University and its accountability to stakeholders, is committed to ensuring that the University adheres to the highest standards of probity in its operations and provides an avenue for governors, officers, employees and learners to make protected disclosures of wrongdoing within the University.

Philosophy

Royal Roads University is committed to maintaining the highest standards of ethical conduct. It is the responsibility of each employee, learner or governor to immediately report any alleged ethical misconduct or fraud. The University will protect all individuals who take steps to expose wrongdoing by prohibiting harassment, threats, retaliation or discrimination against them.

Employees, learners and volunteers are often in the best position to observe ethical misconduct or abuse of public trust because of their proximity to day-to-day University operations. The University relies on these individuals to report such activities so that it can take prompt corrective action.

Role of the Board of Governors

It is the responsibility of the Board of Governors to:

  • Provide an avenue for receiving and acting upon disclosures of ethical misconduct or fraud in the University which includes a channel for direct reporting to the Chair of its Finance and Audit Committee.
  • Provide an avenue for receiving and acting upon allegations of retribution against whistleblowers.
  • Ensure that the University has appropriate and effective procedures for dealing discreetly with disclosures of ethical misconduct.
  • Review reports from the Finance and Audit Committee on complaints received under this policy and actions taken. 

President’s Responsibilities

It is the responsibility of the President to:

  • Ensure that employees and learners are made aware of procedures, processes, and resources in place to effect this Policy.
  • Ensure that the Manager, FOIPOP, reports to the Finance and Audit Committee on any disclosures and actions taken under this policy. 

Related Documents

Royal Roads University Procedures Manual – Whistleblowing Procedures

Fact Sheet Dates:

15.11.05 Board Approval
15.11.05 Implementation
15.11.08 Review Due

ROYAL ROADS UNIVERSITY PROCEDURES MANUAL - Whistleblowing Procedures

Operating Policy

Royal Roads University is committed to maintaining the highest standards of ethical conduct. It is the responsibility of each employee, learner, Foundation director or governor to immediately report any alleged ethical misconduct or fraud. The University will protect all individuals who take steps to expose wrongdoing by prohibiting harassment, threats, retaliation or discrimination against them.

Employees, learners and volunteers are often in the best position to observe ethical misconduct or abuse of public trust because of their proximity to day-to-day University operations. The University relies on these individuals to report such activities so that it can take prompt corrective action.