Tuition Refund Policy

Royal Roads University Policy

First implemented: 
November 1, 2015

Refund of Tuition Deposit

The tuition deposit is non-refundable except under the following circumstances:

  • Waitlisted Students:  If a student is on a waitlist and is unable to secure a seat, the tuition deposit is fully refundable. If the student opts to accept a seat in the next available intake, the tuition deposit will remain on the student’s account and will be subject to the refund policy described above. If a student is on a waitlist after securing a seat in a previous offering, the deposit is non-refundable.
  • Students with Denied Study Permit:  The tuition deposit is fully refundable less a handling fee if a study permit is denied. The student will be required to provide RRU with the letter of rejection issued by Citizenship and Immigration Canada, prior to the start date of the program, verifying the denial of the study permit in order for the refund to be issued.

Refund of Tuition

A student may withdraw from a course, a term, or a program by notifying the appropriate department in writing. The date of the withdrawal is the date the written notification is received.

A portion of the tuition paid may be refunded if a student withdraws from a course, a term, or a program prior to completion. The minimum amount retained by RRU in any case is the amount equivalent to the tuition deposit. Unless otherwise stated in materials provided to students, tuition refunds will be granted as follows:

Tuition Fees for English for Academic Purposes, Transfer Preparation Program & Pre-master’s Program - Effective September 1, 2015
Should a student cancel his/her registration with written notice before the start of his/her studies, all fees paid will be refunded, less the maximum of (i) fees for the first term of study or (ii) the tuition deposit. Should a student cancel his/her registration with written notice to the International Study Centre after the commencement of a term, all fees paid will be refunded, less fees for the remainder of the term of study, subject to a minimum amount retained of the tuition deposit.

Tuition Fees for Undergraduate Years 1 and 2 - Effective September 1, 2015
A student may withdraw from a course or a term in progress by notifying the Registrar’s Office in writing. Each term has a deadline to withdraw (please see table below). For withdrawals before the deadline, 100% of the tuition paid for the term will be refunded, subject to the retention of the minimum amount equivalent to the tuition deposit. Tuition fees paid for the term will not be refunded for withdrawals after the deadline.

Undergraduate Year 1 & 2 Term Deadline to Withdraw
Fall Term 2016September 26, 2016
Winter Term 2017January 17, 2017
Spring Term 2017May 1, 2017
Summer Term 2017August 8, 2017

Tuition Fees for Undergraduate Years 3 and 4 & Graduate Programs - Effective January 1, 2016
A student may withdraw from a course or a quarter in progress by notifying the Registrar’s Office in writing. The amount of tuition refunded for each course is as follows:

  • Courses that have ended (even if the student has received an IP or EG grade): no refund.
  • Courses that have not started: 100% tuition refund, subject to the minimum retained amount described above.
  • Courses that are in progress, according to the proportion of course completed as follows:
    • Up to 15% of course completed: 100% tuition refund, subject to retention of the minimum amount described above
    • More than 15% of course completed: no refund

If a student takes a leave of absence during a major project and later withdraws, the effective refund date will be equal to the withdrawal date.

Tuition Fees for Continuing Education Courses
Continuing Education courses are subject to the same refund policy as Year 3 and 4 & Graduate Programs with one exception. The minimum amount retained is equal to the handling fee. (For a listing of current rates see tuition Fees.)

Refund of Other Fees

All students enrolled in undergraduate or graduate programs at the university are charged a fee to provide access to health and fitness services, counselling, career advising and other social and personal services. There may be additional charges for participation in intramurals, clubs, and other recreational activities, as well as for third-party services, such as extended health benefits.

All ancillary fees including the Student Services Fee are non-refundable, unless the student withdraws from the program within the first 14 calendar days of the start of the term or quarter. Please consult ancillary fees for a list of ancillary fees and their current rates.

Tuition and Fee Refunds due to Medical Conditions

Students who are not able to participate in current course(s) due to medical condition(s) may be eligible for separate consideration. Students must submit appropriate medical documentation to the Coordinator, Accessibility Services. It is the student’s responsibility to disclose medical information in a timely manner.

Please note:

All tuition and fees are subject to change.

Some programs may not be subject to the above refund policies. Please contact the Student Accounts Department for a complete assessment of a refund.

Refunds will normally take four weeks to be processed.