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Maternity and Parental Leaves Policy - Summary

Royal Roads University Policy

Policy Number: 
AD07
First implemented: 
January 1, 2006
Amended: 
February 1, 2018
Approved By: 
VPCFO
Office of Oversight: 
Human Resources

Maternity (16 weeks) plus

Parental - 2 options:

1)     Up to 35 weeks

or

2)     61 weeks

 RRU supplemental return to work bridging benefit

(1 week)

  Total leave period

RRU pays*

RRU + EI pays

EI pays

RRU pays

RRU + EI weeks

1 week RRU bridging benefit during EI waiting

period = 100% pay

from RRU

15 weeks =

95% total pay

(EI benefit + top-up from RRU)

1)     Up to 35 weeks 55% (or to EI max) pay from EI only

2)     61 weeks 33% (or to EI max) pay from EI only 

1 week return to work bridging benefit = 100% pay from RRU

1) Up to 52 weeks

 2) 78 weeks

 

Parental Only  - 2 options:

1)     Up to 37 weeks

or

2)     63 weeks

Remainder of Parental

- 2 options:

 RRU supplemental return to work bridging benefit

(1 week)

Total leave period

RRU pays*

RRU + EI pays

EI pays

RRU pays

RRU + EI weeks

1 week RRU bridging benefit during EI waiting

period = 100% pay

from RRU

10 weeks =

1)     95% total pay

2)     73% total pay

(EI benefit + top-up from RRU)

1)     Up to 25 weeks 55% (or to EI max) pay from EI only

2)     51 weeks 33% (or to EI max) pay from EI only

 1 week return to work bridging benefit = 100% pay from RRU

1) Up to 37 weeks

 

2) 63 weeks

 *Only payable if EI waiting period is required to be served (there is only one waiting period per family); if EI waiting period is not required to be served, then top-up from RRU will be increasedby 1 week

Employment Insurance (EI):

  • 1 week EI waiting period is unpaid by EI
  • The basic benefit rates of 55% or 33% of average insured earnings are up to a maximum weekly amount as determined by EI annually 
  • EI payments are taxable income, meaning federal and provincial taxes will be deducted at source by EI

RRU Benefits:

  • 100% regular earnings during the 1 week unpaid EI waiting period as RRU bridging benefit
  • Top-up of EI benefits for:
    • 15 weeks to 95% of regular earnings (for maternity + parental combined leave)
    • 10 weeks to either 95% or 73% of regular earnings (for parental only leave, % is based on option selected)
  • Top-up payments are taxable income, meaning federal and provincial taxes will be deducted at source by RRU
  • No top-up is paid during remaining weeks of EI benefit claim
  • If satisfying the return to work requirement, RRU will offer a 100% supplemental bridging benefit for 1 week following the EI benefit claim period (for example, for week 52 of a maternity + parental combined leave EI claim when parental leave option 1 is selected)
  • Health Benefits:  MSP and Manulife coverage continue throughout the approved leave period
  • Vacation entitlement:  Vacation time continues to accrue during the approved leave period
  • Sick benefit:  Sick time continues to accrue during the approved leave period
  • Pension:  There is a time-limited option to purchase service upon return to work
  • If the employee does not return to work for at least one year of equivalent pre-leave service following the approved leave period, the bridging and top-up benefits must be repaid to RRU in full; if the employee returns to work but does not complete the equivalent of one year’s pre-leave service, their repayment of bridging and top-up benefits will be reduced by 1/12th for every month of service completed.
  • To apply for maternity and/or Parental leave, the employee should complete the Maternity & Parental Leave Request Form, submit to their Supervisor for approval who will then forward the approved form to Payroll for processing
  • Information relating to EI Maternity and Parental benefits is available online here: https://www.canada.ca/en/services/benefits/ei/ei-maternity-parental.html
  • The employee can begin an online EI claim for maternity and parental benefits immediately following their last day of work
  • On or shortly following their last day of work, their Record of Employment (ROE) will be issued by RRU Payroll and will be submitted directly to Service Canada 
  • EI will issue a confirmation statement to the employee once the claim is approved which must be sent in to RRU Payroll so that Payroll can adjust the top-up benefit amount to the appropriate % of earnings